Free Medical Information | Chapter 8: Appendix

In the text, the citation is placed between round brackets, only giving the surname of the first author and the year (Hoffmann 2004). Please do not use superscript or other formatting. Use no numbers and no first names.

In the reference list, citations are formatted as follows: Surname, Abbreviation of first name, et al. Title. Journal Year; Volume: Page-Page.

Example:

Rockstroh JK, Mudar M, Lichterfeld M, et al. Pilot study of interferon alpha high-dose induction therapy in combination with ribavirin for chronic hepatitis C in HIV-co-infected patients. AIDS 2002; 16: 2083-5.

There are more details in these three lines than you may think:

There is no full stop after the initials of first names; several initials are written together.

The authors are separated by commas, and after the last author is a full stop.

Up to a maximum of 6 authors, all authors are listed. If there are more than 6 authors, the first 3 are named, then comes a comma, followed by "et al" and finished with a full stop.

Then comes the title. After the title is a full stop (rarely a question or exclamation mark).

The journal is given in its standard abbreviated form, e.g. N Engl J Med for New England Journal of Medicine, BMJ for British Medical Journal. After the journal comes the year, separated only by a space.

The year is followed by a semicolon.

This is followed by the volume. After the volume there is a colon.

The literature item finishes with first page number + dash + last page number. Only the end digits of the last page number, which are necessary for clear identification, are given. Thus, 2423-2429 becomes 2423-9, 134-141 becomes 134-41, 1891-1901 becomes 1891-901.

There is a full stop after the last page number.

Further information

Please send us your bank details now for later transfer of your author's fee, as well as the data required for entry in the list of collaborators (the e-mail address is optional):

Name

Affiliation

Street

ZIP City

Phone

Fax

E-mail

We also require a short CV and a photo for the website (example www.hiv.net/link.php?id=253).

Please confirm briefly that you have received this e-mail.

Kind regards

Pinco Pallino

B. Working with Word

Working with styles

Font size and typeface should only be changed via the so-called templates. See the details given in the section "Technique", Page *, to this end.

Compiling the reference lists

Citations must be given according to a uniform pattern. See the details given in the section "References", Page *, to this end.

Tables

Tables serve to break up the text and summarise important information in a concise manner. When designing tables, make sure they are simple and have an unobtrusive layout. Suggestion:

Table B-1: Character formatting
Purpose	Shortcut
Bold type	CTRL+B
Italics	CTRL+I
Changing upper and lower case of letters	SHIFT+F3
Subscribing text (automatic spacing)	CTRL+EQUAL SIGN
Superscribing text (automatic spacing)	CTRL+PLUS SIGN
Back to standard text	CTRL+SHIFT+Z

Frames

Frames are ideal for summarising a chapter or giving instructions. Example:

Planning a medical textbook

Only write if you want your book to be No.1.

Plan annual updates.

The stylistic finish of the chapters is important to make the textbook pleasant to read. Those who cannot perform this task themselves should delegate the job to a professional reader.

Agree on differing deadlines with your authors so there isn't a pile-up of hundreds of pages at the editorial office.

Keyboard shortcuts

You write the text with your fingers, so you should use the many keyboard shortcuts. Your hand then stays on the keyboard, and you save yourself the trouble of reaching for the mouse. A detailed survey of keyboard combinations can be found in Tables B-1 to B-14. The most commonly used shortcuts are shaded grey. More detailed lists are available on the internet at http://hiv.net/link.php?id=254.

You should use the following shortcuts:

ALT+CTRL+N: Switch to normal view

ALT+CTRL+I: Switch in or out of print view

ALT+CTRL+O: Switch to outline view

ALT+R: Switch to reading view

CTRL+N: The paragraph where the cursor is located is given the template "Normal" (body text)
ALT+CTRL+1: Paragraph becomes "Heading 1", the first level of subdivision
ALT+CTRL+2: Paragraph becomes "Heading 2", the second level of subdivision
ALT+CTRL+3: Paragraph becomes "Heading 3", the third level of subdivision
SHIFT+ALT+ARROW UP or DOWN: Shifts paragraphs or lines in a table upwards or downwards

Table B-2: Windows
Purpose	Shortcut
Closes the window	CTRL+F4
Changes to next window	CTRL+F6
Changes to previous window	CTRL+SHIFT+F6
Maximises window	CTRL+F10

Table B-3: Formatting paragraphs(1)
Orientation and indents	Shortcut
Centring a paragraph	CTRL+E
Full justification of a paragraph	CTRL+J
Justified left orientation of a paragraph	CTRL+L
Justified right orientation of a paragraph	CTRL+R
Creating a hanging indent	CTRL+T
Removing a hanging indent	CTRL+SHIFT+T
Removal of paragraph formatting	CTRL+Q

Table B-4: Formatting paragraph (2)
Allocation of templates	Shortcut
Allocation of the template Standard	CTRL+SHIFT+N
Allocation of the template Heading 1	ALT+CTRL+1
Allocation of the template Heading 2	ALT+CTRL+2
Allocation of the template Heading 3	ALT+CTRL+3
Allocation of the template Bullets	CTRL+SHIFT+L

Table B-5: Copying and shifting texts and diagrams using shortcuts
Purpose	Shortcut
Copying texts or diagrams	CTRL+C
Pasting texts or diagrams	CTRL+V
Copying formatting	CTRL+SHIFT+C
Pasting formatting	CTRL+SHIFT+V

Table B-6: Deleting texts and diagrams using shortcuts
Purpose	Shortcut
Deleting a word to the left of the cursor	CTRL+BACKSPACE
Deleting a word to the right of the cursor	CTRL+DELETE
Cutting highlighted text and filing it on the clipboard	CTRL+X
Undoing the last action	CTRL+Z
Cutting and filing in the collection	CTRL+F3
Pasting contents of collection	CTRL+SHIFT+F3

Table B-7: Pasting special characters
Purpose	Shortcut
Page break	CTRL+ENTER
Create a nonbreaking hyphen	CTRL+ HYPHEN (-)
Hard hyphen	CTRL+_
Insert a nonbreaking space	CTRL+SHIFT+ SPACE
Copyright symbol: ©	ALT+CTRL+C
Symbol for a registered trademark: ®	ALT+CTRL+R
Trademark symbol: ™	ALT+CTRL+T
Ellipsis	ALT+CTRL+FULL STOP (.)

Table B-8: Cursor movements
Shifting the cursor	Shortcut
To the end of the screen page	ALT+CTRL+PGDN
To the beginning of the screen page	ALT+CTRL+PGUP
To the last working position	SHIFT+F5
To the last position of the cursor before the document was closed	SHIFT+F5

Table B-9: Shifting the cursor within a table using shortcuts
Shifting the cursor within a table	Shortcut
To the next field in a table row	TAB
To the previous field in a table row	SHIFT+TAB
To the first field in a table row	ALT+HOME
To the first field in a column	ALT+PAGE UP
To the last field in a table row	ALT+END
To the last field in a column	ALT+PAGE DOWN
To the previous row in a table	ARROW UP
To the next row in a table	ARROW DOWN

Table B-10: Editing fields using shortcuts
Purpose	Shortcut
Updating highlighted fields	F9
Undoing linkage of a field	CTRL+SHIFT+F9
Showing field function/field finding	SHIFT+F9

Table B-11: Editing text in outline view
Upgrading, downgrading and shifting paragraphs	Shortcut
Upgrading a paragraph	ALT+SHIFT+ LEFT ARROW
Downgrading a paragraph	ALT+SHIFT+ RIGHT ARROW
Changing into text body	CTRL+N
Shifting the highlighted paragraph up	ALT+SHIFT+UP
Shifting the highlighted paragraph down	ALT+SHIFT+DOWN

Table B-12: Changing the display in outline view
Purpose	Shortcut
Expanding text under a heading	ALT+SHIFT+PLUS
Reducing text under a heading	ALT+SHIFT+MINUS
Expand or collapse all text or headings	ALT+SHIFT+A
Showing the first line or the whole body of text	ALT+SHIFT+L
Showing all headings on level 1	ALT+SHIFT+1
Showing all headings down to level n	ALT+SHIFT+n

Table B-13: Working in windows and dialogue windows
Switching between windows	Shortcut
Next application	ALT+TAB
Previous application	ALT+SHIFT+TAB

Table B-14: Function key shortcuts

Function key

SHIFT

CTRL

CTRL+ SHIFT

F3

Change the upper and lower case of letters

Cut and file in collection

Paste collection contents

F4

Repeat instruction search or go-to

Close document

F5

Go-to
(Menu Edit)

Return to previous working position

Restore previously shown size of a document window

Editing a text marker

F6

Move on to next document window

Return to previous document window

F7

Spell Check
(Menu Tools)

Thesaurus (Menu Tools)

F9

Update selected fields

Show field function/field finding

Insert an empty field

Undo linkage of field

C. Copyright Removal

<ML> = your mother language

HIV Medicine Free Book Initiative

HIV Medicine 2005 is a medical textbook that provides a comprehensive and up-to-date overview of the treatment of HIV Infection (800 pages, ISBN 3- 924774-44-7).

Access is free of charge. HIV Medicine will be updated every year.

Under certain conditions, the editors and the authors of HIV Medicine 2005 agree to remove the copyright on their book for all languages except English and <ML>. You could therefore translate the content of HIV Medicine 2005 into any language except <ML> and publish it under your own name. This policy is in accordance with the Amedeo Free Book Initiative.

To benefit from this offer, you have to comply with the following conditions:

Reproduction of the content of this site is not permitted in English or in <ML>.

You may apply for translation into no more than two languages.

You may publish the translation under your own name. However, the main page of the publication - be it the home page of a website or a book cover - must mention the source of the information in this way:

Adapted from

www.HIVMedicine.com

by Hoffmann, Rockstroh, Kamps, et al.

On a book cover, the size of the acknowledgement must be half the size of the publishing authors' name. On Internet pages, the font size has to be 2. In both cases, www.HIVMedicine.com has to be bold face. In addition, the authors of the individual chapters have to be mentioned at the beginning of every single chapter.

The translation into any other language must reproduce the original documents faithfully. However, if national treatment guidelines, drug approval conditions or treatment-related issues specific to your country differ from what is recommended or described in HIV Medicine 2005, you must add a note to point out that difference.

Neither the Publisher nor the editors of HIV Medicine 2005 assume any responsibility for the quality of your translation or for possible injuries and/or damages to persons or property caused by the use of your translation.

Pay the greatest attention when translating crucial information such as dosage, dosage schedules, therapeutic regimens, drug descriptions, etc. Before publishing the translation of HIV Medicine 2005, include a disclaimer statement.

Translating the text into any language does not confer on you any exclusive rights for that given language. If other working groups wish to translate HIV Medicine 2005 into the same language as you do, we encourage them to do so.

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